Virtual AcademySchool Information

West Ottawa Virtual Academy was designed for students to take their educational courses online instead of attending a physical classroom. Our program is available for students in grades Kindergarten through their senior year. Students at WOVA are expected to stay on pace for graduation and attend regular synchronous, or live, sessions with their teachers. Currently, a student enrolling in this program must be virtual for their entire schedule.  Please review the frequently asked questions below to learn more about this new exciting opportunity for the district!

Virtual Academy

FAQ

Enrollment

How do I enroll my student at West Ottawa Virtual Academy?

Returning WOVA Students:

  1. Complete your OLR and follow the steps on the “Online Registration”.
  2. Existing WOVA/West Ottawa Student OLR Process
  3. Complete the  Enrollment Request google form. 
    • This form will alert our building to begin processing your request in OLR.

New Enrollment Requests

  1. Attend an Enrollment Open House event (see dates on flier)
  2. Complete the “WOVA Successful Online Learner” form
    • If the form feedback states your child is a good fit, move to step #3.
  3. Complete the “Enrollment Request” google form. 
    • A representative from our program will reach out to you once this request has been submitted. 
    • If your child is coming into our district as “Schools of Choice”, a transcript will be requested in the follow up email. 
    • ***Please note that submitting this request does not guarantee your child will be admitted into our program. This is just a step in the enrollment application process
  4. If you receive a letter that your child is approved for WOVA, you will need to complete the online registration. Directions for this process can be found on the “Online Registration Process” document. 

Contact Nohemi Sarli with any Online Registration questions:
Email Address: sarlin@westottawa.net
Phone Number: (616) 786-2056 

When is enrollment open for the 2022-2023 Academic Year?

Enrollment will open March 29, 2022 and close once all seats are filled or by July 15, 2022.  This closing date is to help the district properly prepare our needs for staffing and schedules for students.

 

What grade levels are available for students at WOVA?

WOVA is open for students in grades K-12. Full-time and part-time students are able to apply for this program. WOVA welcomes students that wish to have select classes in their schedule due to being homeschooled.

Why could a student be denied enrollment at WOVA?

The Pupil Accounting Laws allow a virtual school to deny enrollment of a student for the following reasons:

(page 137 of Pupil Accounting Manual)

“A district may not establish additional requirements that would prohibit a pupil from taking a virtual course. If a pupil is denied enrollment in a virtual course, the district shall provide written notification to the pupil of the denial, the reason or reasons for the denial, and a description of the appeal process. 

Enrollment in a virtual course may be denied for any of the following reasons: 

  1. The district determined that the enrollment is inappropriate for a pupil who is enrolled in any of grades K-5. 
  2. The pupil has previously gained the credits that would be provided from the completion of the virtual course. 
  3. The virtual course is not capable of generating academic credit. 
  4. The virtual course is inconsistent with the remaining graduation requirements or career interests of the pupil. 
  5. The pupil has not completed the prerequisite coursework for the requested virtual course or has not demonstrated proficiency in the prerequisite course content. 
  6. The pupil has failed a previous virtual course in the same subject during the two most recent academic years. 
  7. The virtual course is of insufficient quality or rigor. A district that denies a pupil’s enrollment request for this reason shall enroll the pupil in a virtual course in the same or a similar subject that the district determines is of acceptable rigor and quality.
  8. For a course selected from the statewide course catalog, the cost of the virtual course exceeds the amount allocated to a course under Section 21f (6.67% of the minimum foundation allowance for the current fiscal year as calculated under Section 20 of the State School Aid Act (MCL 388.1620)), unless the pupil or the pupil’s parent or legal guardian agrees to pay the cost that exceeds that amount. Michigan Department of Education 2020-21 Pupil Accounting Manual Virtual Learning Options 5-O-D-5 
  9. The virtual course enrollment request did not occur within the same timelines established for enrollment and schedule changes for regular courses.
  10. The request for a virtual course enrollment was not made in the academic term, semester, trimester, or summer preceding the enrollment. This does not apply to a request made by a pupil who is newly enrolled in the district.
  11. The course has reached capacity and the district has restricted enrollment to resident applicants.
  12. The district does not support the enrollment in more than two (2) virtual courses in an academic term, semester, or trimester”

Parents

What materials will a student need if they are enrolled in WOVA?

A student will be provided a computer from the district to support their virtual learning at home. A connection to internet will be required for a student to enroll in this school. In addition, a student should also have access to traditional learning materials at home such as pencils, paper, markers, and binders to support their learning needs for the courses.

What skills should my child have to be successful for an online learning school?

This document will outline the skills required for a student to be successful in an online learning environment.

What curriculum is being used for the online learning platform?

Most curriculum used in WOVA secondary courses are created by staff, using our regular curriculum from our face-to-face buildings. This will allow a student to experience similar materials as our face-to-face students. The Learning Management System used for WOVA is Canvas.

Elementary students’ curriculum is aligned with Michigan State Standards and Common Core Curriculum. This curriculum has been approved by the Board of Education. The learning management system used for students is Canvas.

Where can I find updates on the school?

Some of the important communication systems we rely on are the following: 

  • Our Webpage – https://www.westottawa.net/ – maintains information about our programs, staff, calendar, events, login links to important sites, etc.
  • Establishing a Parent Portal account through Infinite Campus – this is accessed from our webpage and allows parents to view grades, attendance, missing assignments, manage demographics, provide emergency contact information and medical information, field trips, media release, etc. 
  • Canvas – This is our Learning Management System for all of our virtual learning curriculum. Parents can create an account as well to monitor their child’s progress. 
  • Reliable home addresses for mailings – these can be updated through accessing the Parent portal 
  • Reliable home and emergency contact phone numbers – these can be updated through accessing the Parent Portal in Infinite Campus
  • Reliable parent/guardian email addresses – these can be updated through accessing the Parent Portal in Infinite Campus

Where do I find my student's coursework and grades?

Student coursework can be found in the learning management system called Canvas. This will show you any missing assignments for your student. To create a parent account in Canvas, please refer to these tutorials. This will allow you to view your student’s coursework and progress.

Student grades are posted in Infinite Campus. Use this link to access Infinite Campus Parent Portal.

What should I have prepared for my student's virtual learning environment at home?

Virtual Learning Environment

For all students, having a place to do school work is important. We recommend your child has access to the following for their learning:

  • A quiet place free from distraction.
  • A desk or workspace: Even if you have a laptop, you will need a place to work. 
  • With most students, having a consistent space and place to work forces us to study when we are in that place. 
  • Notebook, pens or pencils (for note taking!): Even though much of your work is done online, taking notes is important to help you make gain in your learning.
  • Reliable internet access where they will be conducting their daily studies. 

What is the attendance policy at WOVA?

WOVA provides students with academics designed to help students become college, career and life ready. Frequent absences hinder a student from learning the skills required to achieve this goal. Therefore, a good attendance record is essential. Students are required to log in  and complete tasks according to their pacing guide for each course, and attend all of their required synchronous meetings outlined in their weekly schedule. Due dates and pacing guides are set by the teacher of the course. 

Attendance is based on the following: 

  • Successful completion of assignments – staying on pace with the pacing guide for each course
  • Communication between student and teacher – the student should be responding to emails and feedback from their instructor on a consistent basis
  • Attendance at the synchronous sessions – synchronous sessions are mandatory and a student should attend each live session. If they are unable to attend a synchronous session they should notify the administrative assistant and an absence will be recorded in the attendance book. 

A student is considered in violation of the Attendance Policy if they do one or more of the following:

  • He/she is not passing an online course 
  • Not attending synchronous sessions weekly
  • Failure to respond to two way communication attempts

Should attendance become an issue for the student, a contract may be initiated in an attempt to create a successful learning plan for that student. Failure to meet the terms of the contract may result in the student being dropped from WOVA. 

  • Students/parents are expected to call in to excuse their student if they are absent for a synchronous learning session or are unable to complete their coursework for that day.
  • Long-term absences (three or more consecutive days) that are medically-related or due to a death in the family may receive more flexible considerations if documentation is provided to the WOVA administration. Coursework must be completed by the due dates and ending periods for each unit/module.

What are the parent responsibilities if my student attends WOVA?

Parent Responsibilities 

  • Monitor student’s daily attendance and progress 
  • Attend all mandatory in-person meetings 
  • Provide an effective learning environment in the home 
  • Ensure student attends all required on-campus events: 

This may include: conferences, state testing, critical assessments, and others as 

Requested, orientation, device drop-off and pick-up

  • If your child is identified for academic intervention, ensure that program requirements are being met at home.

Where do I pay for my student's Chromebook Insurnace, or if I owe a repair fee?

Parents can pay the insurance fee or a repair fee at our district’s eFunds page. The link can be found here. Please select the title, “Chromebook repairs/fee – WOVA”.

Student Life

What does the schedule look like for a virtual student?

Each grade level may look a little bit different, especially from elementary grade levels to high school grade levels. In general, there will be requirements for students to attend synchronous learning sessions with their teacher during school hours, and there will also be expectations for a student to complete work asynchronously daily (Monday through Friday). Listed below is an example of a secondary and elementary student’s schedule. This schedule is only an example and will look slightly different in the fall depending on the student’s courses.

If I am enrolled in WOVA, can I participate in music or band at WOPS?

Yes, a student is able to take a band or music course at WOPS as their chosen elective. Currently this option is only available for a face-to-face format. If a student chooses to take band or music as their elective, they will need to provide their own transportation to and from that building during the scheduled elective class.

If I am enrolled in WOVA, can I participate in extracurricular activities in WOPS?

Yes, students enrolled in WOVA are able to participate in all extracurricular activities for the district.

Where do I find my grades for my courses?

Students curriculum will be managed in a learning management system called “Canvas”. Students can view their current grades through Infinite Campus, as our face-to-face students will on campus.

What if I need help with my classes?

WOVA is committed to helping all of our students be successful in our online programs. If a student is falling behind or struggling, staff will create a plan to support your child.

What is the attendance policy at WOVA?

WOVA provides students with academics designed to help students become college, career and life ready. Frequent absences hinder a student from learning the skills required to achieve this goal. Therefore, a good attendance record is essential. Students are required to log in  and complete tasks according to their pacing guide for each course, and attend all of their required synchronous meetings outlined in their weekly schedule. Due dates and pacing guides are set by the teacher of the course. 

Attendance is based on the following: 

  • Successful completion of assignments – staying on pace with the pacing guide for each course
  • Communication between student and teacher – the student should be responding to emails and feedback from their instructor on a consistent basis
  • Attendance at the synchronous sessions – synchronous sessions are mandatory and a student should attend each live session. If they are unable to attend a synchronous session they should notify the administrative assistant and an absence will be recorded in the attendance book. 

A student is considered in violation of the Attendance Policy if they do one or more of the following:

  • He/she is not passing an online course 
  • Not attending synchronous sessions weekly
  • Failure to respond to two way communication attempts

Should attendance become an issue for the student, a contract may be initiated in an attempt to create a successful learning plan for that student. Failure to meet the terms of the contract may result in the student being dropped from WOVA. 

  • Students/parents are expected to call in to excuse their student if they are absent for a synchronous learning session or are unable to complete their coursework for that day.
  • Long-term absences (three or more consecutive days) that are medically-related or due to a death in the family may receive more flexible considerations if documentation is provided to the WOVA administration. Coursework must be completed by the due dates and ending periods for each unit/module.

Is a student mandated to take the standardized tests by the state of Michigan?

It is mandatory for a student attending WOVA to also complete any state-required tests. Testing could include (but is not limited to) SAT, M-STEP, Work Keys, or other standardized tests mandated by the State of Michigan and Michigan Department of Education. 

Mandatory testing dates from the State will be released when available

Who is my guidance counselor?

Secondary students will have a district employed guidance counselor that is assigned to them. The guidance counselor will support the student with their scheduling needs and academic planning, and post secondary plans. You can view the counseling staff at the link below.

West Ottawa High School and Middle School Counseling Staff – Website

How do I order a transcript from WOVA?

A student can order their transcript by using our link through Parchment. If you have any questions on this process, please reach out to Ann Mireles, our WOVA high school counselor.

Email: mirelesa@westottawa.net

Student Technology Responsibilities

Student Computer Responsibilities:

Students must adhere to the “Acceptable Use Policy” on file for West Ottawa Public Schools. You can review this document on the district’s website. 

What are the student's responsibilities if they attend WOVA?

Student Responsibilities 

  • Login and attend online classes each school day
  • Communicate with online teachers and WOVA staff 
  • Attend all mandatory in-person meetings: 

Conferences, final exams, state testing, critical assessments, and others as 

requested. 

What are the Virtual Learning Expectations?

Students are expected to meet their weekly requirements outlined in their schedule for the virtual course. In addition, each student is expected to attend synchronous sessions from their teacher wearing appropriate clothing and in a setting that is conducive to learning.

Expectations for all students include:

  1. Behave and speak in a way that meets generally accepted standards for a school setting. 
  2. Dress and groom according to school standards and the professional requirements of the occupation for which the student is preparing. 
  3. Avoid disruptive or distracting behavior. 
  4. Respect others and their property. 
  5. Be prepared and report to meetings on time, especially for synchronous sessions. 
  6. Maintain ethical standards of truthfulness, integrity, and accountability. 
  7. At the end of the class session, wait for the instructor to dismiss the class. 
  8. Stay on pace with the pacing guide for each of your courses.

School Closing & Scheduled Breaks

When are the school closing and scheduled breaks?

If West Ottawa Public Schools is closed for the day, the decision to close will be announced over the local radio and television media. It will also be on social media outlets as well. If the district is closed, then WOVA will be closed as well and students will not be expected to complete their online course assignments. It is highly recommended that students continue to work if possible, especially if they are behind on their coursework, but it is not mandated. On days when school is not in session, teachers may not be available for grading, feedback, and communication.

Policies

Where can I access the policy for WOVA?

Some policies are West Ottawa Virtual Academy are different than the ones list in the general handbook. For WOVA-specific policies, please review the hyperlinked document.

For policies not listed, the practices are the same policies as our face-to-face schools. You can refer the following policy handbook below:

What is the policy for technology?

WOVA students are expected to follow the Acceptable Use Policy for the district. You can review this policy here.

Emergency Procedures

Where can I find the emergency drills?

Emergency drill practices can be found on the emergency drill document.

You can also find a published copy on this link through School Safety.