DISCLAIMER: This by-law and policy manual is copyrighted to NEOLA of Michigan and the school district. It is intended for the sole and exclusive use of NEOLA and the school district. No portion of this manual is allowed to be reproduced, copied, transmitted, distributed, or sold, in any form, other than the sole purpose of the official business of NEOLA or the school district. The manual was complete and current at the time it was placed on this site and contains the most up-to-date information available. However, the Board of Education will continue to make changes based on the system’s needs, laws as they are passed by the Michigan Legislature or U.S. Congress, regulations as they are approved by the Michigan Department of Education, and new rulings as they are rendered by the courts.
Preparation for Meetings
Board members arrive at meetings ready to conduct business. Board action is the final stage of a lengthy preparation and decision-making process which generally includes:
- public discussions & observations
- review of weekly administrative reports
- monthly meetings with administrators in smaller groups known as Resource Teams (Instruction, Student Services, Finance, and Employee Relations & Marketing) to review, discuss & deliberate all proposals, concerns, programs, and services prior to Board meetings
- input from staff, students, parents, & community
- review of agenda & related materials prior to meeting
- staff reports, background data, financial information, & correspondence
Listening to the Community
The Board of Education is a representative body which strives to be responsive to its constituents, actively seeking feedback to better serve the community. As a taxpayer you are part owner in the school system. Your participation and input are encouraged and valued.
Individuals can express their concerns and opinions to Board members formally at meetings and by phone or written correspondence. The ultimate indicator of one’s viewpoint, however, is your vote in school elections.
Additionally, the Board often appoints advisory committees for recommendations on specific issues such as building needs. If you’d like to serve on a task force, contact the Superintendent’s office at (616) 786-2099.
Superintendent as Executive Officer
The Superintendent is a professional educator appointed by the Board of Education to function as its chief executive officer. It is the Superintendent’s responsibility to:
- administer daily district operations & services,
- implement programs & execute policies adopted by the Board of Education,
- bring recommendations to the Board for action in carrying on the work of the school district,
- advise the Board on matters concerning management of the schools,
- keep the Board informed of district needs & up-to-date on the progress of school programs,
- serve as a resource for educational expertise, and
- provide direction for staff.
In preparation for Board meetings, the Superintendent and administrative staff put together recommendations and reports for Board consideration. The Superintendent and Board President work together to prepare each meeting’s agenda which is the formal order of business for the Board.
Where to Go with Questions or Concerns
If you have a question or concern, we suggest you follow these steps of communication in order. If you feel your question or concern has not been adequately addressed, proceed to the next level of administration. When in doubt about how to proceed, please contact the Superintendent’s Office at (616) 786-2099.
1. Your student’s teacher/coach, a staff member, or the Director of Transportation if your question or concern is regarding transportation by clicking on Director of Transportation above for contact information. Then, click on his name to send him an email. His phone number is also provided if you prefer to call.
2. Your student’s Building Principal (Click on your student’s school below for that school’s contact information. Then, click on the principal’s name to send an email to him or her. The school’s phone number is also provided if you prefer to call).
3. The appropriate Assistant Superintendent or Director as listed below, based on the nature of your question or concern. (Click on the title below for contact information. Then, click on the administrator’s name to send an email to him or her. The administrator’s phone number is also provided if you prefer to call).
- Director of Transportation
- Director of Athletics
- Director of Food Service
- Director of Technology
- Associate Superintendent for Business Services (business & financial services: benefits, transportation, food service, technology, and building & grounds)
- Assistant Superintendent for Employee Relations & Marketing (employment and marketing)
- Associate Superintendent for Instruction & Student Services (elementary & secondary education and curriculum, student discipline, special education, homeless, Section 504, and English Language Learners)
5. Board of Education (Visit the Board of Education web page and click on the EMAIL link under the member’s photo to send that member a message).
Board Members encourage you to get involved by:
- attending future meetings
- participating in school-related organizations (i.e. PTO)
- joining a district task force or school improvement team
You can obtain information about school programs by:
- watching rebroadcasts of Board meetings and other district programming on Channel 188 – Charter Communications
- reading the District News and building newsletters
- reading area newspapers
- obtaining copies of Board minutes, budget and financial data – all public information
- reviewing school improvement plans and annual reports
If you have further questions or would like more information about West Ottawa Public Schools and/or the Board of Education, please call (616) 786-2099.